Al J Schneider Co.

  • Accounts Receivable Clerk

    Job Locations US-KY-Louisville
    Posted Date 1 month ago(10/20/2018 1:42 PM)
    ID
    2018-2358
    # of Openings
    1
    Category
    Accounting/Finance
  • Overview

    The Galt House Hotel - A legendary destination among hotels in the city. 

     

    As Louisville’s only waterfront hotel, the Galt House Hotel is quite simply the best place to find a unique and authentic experience in our exciting city.  Sip some bourbon while taking in spectacular views of the Ohio River. We are just a shot away from Whiskey Row, where you immerse yourself in the history of Kentucky’s native spirit. Explore world-renowned cultural encounters at nearby Museum Row, featuring icons such as Muhammad Ali and Louisville Slugger. Delight your palette with mouthwatering culinary tastings in our top-rated restaurant scene. The Galt House Hotel, the Heart of Louisville, is in the center of it all.

     

    The Galt House Hotel is the place to meet for a totally self-contained meeting or event, priding ourselves on a warm, friendly atmosphere and sincerity of our service. Located in the heart of Louisville, we are within driving distance from half the US population and just 10 minutes from the airport. We offer six restaurants and lounges; 130,000 square feet of meeting space; 53 meeting rooms; over 1,300 guest rooms; the city’s best fitness center; and six retail outlets.

     

    We are currently searching for an Accounts Receivable Clerk to be responsible for billing of small groups and local catered events, contract billings and reward redemptions.  This entry level position is a great start for someone wishing to pursue an accounting career in the hospitality industry. 

    Responsibilities

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    1.  Prepare Statements and invoices for all Direct Bill accounts.
    2.  Enter data on invoices; ensure proper coding on documents
    3.  Collect on accounts by sending invoice reminders and communication with customers via phone, email, fax or mail
    4.  Post customer payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software. Review Sales & Catering Contracts and post any Advance Deposits when required.
    5.  Update receivables by totaling unpaid invoices
    6.  Respond to Hotel Credit Association (HCA) for New Companies request for Direct Bill, set up new accounts receivable in Property Management System (OPERA) and respond to Credit References.
    7.  Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
    8.  Verify the validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments and customers
    9.  Resolve valid or authorized deductions by entering adjusting entries
    10.  Resolve invalid or unauthorized deductions by following pending deductions procedures
    11.  Resolve collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department
    12.  Summarizes receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable account, verifying totals; preparing reports
    13.  Generate monthly, quarterly or annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity
    14.  Protect organization’s value by keeping information confidential
    15.  Other duties as assigned by supervisor. 

    Qualifications

    Education & Experience

    1. High School Diploma or GED; Associates Degree or equivalent from a two year college or technical school preferred
    2. 1-3 years accounts receivable 

    Competencies

    1. Knowledge of general accounting principles, regulatory standards and compliance requirements
    2. Ability to calculate, post and manage accounting figures and financial records
    3. General math skills
    4. Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs requirements of education and experience.
    5. High degree of accuracy, attention to detail and confidentiality
    6. Excellent data entry skills
    7. Excellent analytical, problem solving and decision making skills
    8. Effective verbal, listening and written communication skills
    9. Effective organizational, stress and time management skills
    10. Demonstrates a sense of urgency and ability to meet deadlines
    11. Ability to work independently or as a team member
    12. Ability to work with a diverse group of people
    13. Customer service and negotiation skills
    14. Experience with Opera or other Hotel Property Management Systems a plus

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice. 

     

    The Galt House Hotel offers a comprehensive benefits package which includes medical, dental, 401k a complimentary meal in associate cafeteria, complimentary parking, a discounted monthly TARC bus pass and more. 

     

    The Galt House Hotel is a Drug Free Workplace, creating a culture of care where diversity is welcomed. 

     

     

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